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CALL TO ORDER
Mayor Carroll
called the meeting to order at
12:01
at
Cinco
Bayou
Town Hall
.
PRESENT
Mayor Sara Carroll
- Cinco Bayou (President)
Mayor Craig Barker
- Destin
Mayor Glenda Glover
-
Fort Walton Beach
(Secretary/Treasurer)
Councilwoman Fay
Miller - Laurel Hill
Mayor John Thomas -
Mary Esther (Vice-President)
Councilman Al
Swihart - Niceville
Mayor Gary Combs -
Shalimar
Commissioner
Heyward Strong -
Valparaiso
County Commissioner
Elaine Tucker -
Okaloosa
County
ABSENT
Councilwoman Brenda
Bush – Crestview
ALSO
PRESENT
Helen Spencer, City
Clerk -
Fort Walton Beach
Tina Smith, Deputy
Town Clerk - Shalimar
MINUTES
Mayor
Combs moved to approve the
February 6, 2003
Board of Directors’ minutes as
written. Commissioner Strong
seconded motion and it carried unanimously.
TREASURER'S
REPORT
Mayor Glover gave
the Treasurer’s Report as follows:
the past balance was $3,140.63.
Activity during the last month includes a couple of small
deposits for lunches, a deposit of $150.00 from The City of Destin for
their membership dues and a payment of $64.00 today for lunches.
The current balance is $3,239.75.
Mayor Thomas
moved to approve the Treasurer's Report as given.
Mayor Carroll seconded motion and it carried unanimously.
UNFINISHED
BUSINESS:
Web Site
Contract/Agreement
Mayor Glover asked the board if one of the town attorneys should review
the web site contract before it is approved and signed. All of the
web site details were laid out at the February meeting and recorded in
the minutes. The minutes also stated that a one-year contract would be drawn up. The contract
was signed by both parties. It was suggested that the newest
agendas not be accessible to everyone so a link will be e-mailed to all
board members.
The next question about the web site is the domain name.
Since oloc.org is already taken, the next suggestion is ocloc.org.
Mayor Barker moved to approve the domain name www.ocloc.org.
Mayor Combs seconded motion and it carried unanimously with no
discussion.
NEW BUSINESS:
Board
Meetings/Quarterly Dinners
Mayor Carroll asked the board members if they wanted to continue having
the lunch meetings on the months of the quarterly dinners.
She stated that she had never known any business to take place at
a dinner meeting. The board
agreed that it is a better idea to keep the monthly scheduled meetings
and cancel, as necessary, for holidays, etc.
Mayor Glover
moved to change these meetings to the first Friday of the month and have
it at Two Trees Restaurant at the
Fort Walton Beach
golf course.
Councilman Swihart seconded the motion and it moved to a
discussion between the board
members because there were a lot of members that wouldn’t be able to
attend a Friday meeting. Commissioner
Strong asked if Monday would be better for everyone.
Mayor Glover stated that she would check with Two Trees
restaurant regarding having it on Monday and, possibly, preordering
lunch so that it will be ready when the meeting starts.
All information Mayor Glover finds out will be forwarded on to
Tina Smith and will be posted to the new web site.
If everyone is able to preorder their meals, the menu will also
be uploaded to the site for reference.
After
discussion, the motion for the meetings was changed to the first Monday
of the month if Two Trees is available.
The motion carried unanimously.
Enclosed in the handouts was a copy of a resolution with a cover letter
from the City of
Mary Esther
dated
March 6,
2003
regarding
the impact that FY 03/04 proposed budget cuts will have on State
Libraries. Mayor Carroll
relayed that, according to the daily newspaper, the library issue has
already been decided.
Commissioner
Strong briefed the board that Joel Blackwell’s Training had to be
canceled for March. Councilman
Strong stated that they would like to see if the 2 ˝ hour training
session could be done during Niceville’s June 19 OCLOC dinner meeting
from
4:00 –
6:30 p.m.
Councilman
Swihart will get back to the board.
Laura Houchens, the NW District Director for the Florida Association for
City Clerks, asked Mayor Carroll about making a presentation for the
board regarding the illegalities of city clerks soliciting for door
prizes. Mayor Carroll
declined the presentation at the time so that she could ask the board.
The board feels that each city and/or their attorneys should know
what they can/can not do.
ANNOUNCEMENTS/REPORTS
FROM CITIES:
Cinco Bayou
– Cinco Bayou now has a resident Computer hooked up in their town
hall. Mayor Carroll stated
that if it was decided that it needed to be restricted, Cinco Bayou
would just get rid of it. She
also mentioned that the town will be charging for the use of the Cinco
Bayou boat ramp. The traffic
patterns have torn up the roads so the fee for the ramp will help pay
for resurfacing. Users of
the docks will get a ticket to put on their dash once they pay.
Commissioner Tucker asked about their bat houses.
Mayor Carroll informed the board that the bat houses are so
successful that they plan on getting another one.
Crestview
– Not present
Destin
– Mayor Barker also briefed the board on their State of the City
address which was an hour and 45 minute movie and a total success.
They mailed out movie tickets and served cokes and popcorn.
If your city has to do a state of the city address the movie is a
great idea.
Fort Walton Beach
– Mayor Glover stated that they have
an election next Tuesday. She
also briefed the board regarding the Okaloosa County Veterans Memorial
that will be March 22 at
9:30
. All
of the towns will get invitations. Also,
on Sunday,
Fort Walton Beach
will be having the bagpipe section of
the Jazz ensemble at the Fort Walton Beach Landing.
Laurel Hill
– Councilwoman Miller briefed that they have 4 people running for 3
seats in the upcoming election. Also,
while working on a project for Legislative Day, Councilwoman Miller
discovered that Laurel Hill was founded in 1905 which makes it the only
city that was incorporated when
Okaloosa
County
was formed. She would
like to start planning a Centennial celebration for 2005.
Mary Esther
– Mayor Thomas stated that they have been having problems with their
water. The individual they
had heading their water department sent some false reports to
Pensacola
. Mary Esther has decided to go
commercial. Mayor Thomas
also briefed the council that there will be designated parking for the
memorial with shuttles to the ceremony.
Niceville
– The city of
Niceville
sent their landscaping crew up to
Crestview to help out with the memorial.
They also received a $480,000 storm water runoff and purification
grant. They are putting it
in behind the present Hardee's. The
skateboard park and track is almost ready to open.
Councilman Swihart also briefed that he has not been able to
attend the board meetings because he has been vacationing.
He will try to get the mayor to attend when he can not.
Shalimar
– Mayor Combs will be leaving for the
Netherlands
so he will miss the Veteran’s
Memorial but Shalimar will definitely have someone from the town attend.
Valparaiso
–
Commissioner Strong briefed that Niceville is on the final phase of a
CDBG grant for a water tank. He also stated that their police
upgrade package is done. If
any of the small cities needs the upgrade, this particular company has
it about half the price than he has seen anywhere else.
Okaloosa
County
– Workshops coming up:
April 8 – Solid Waste, April 29 -- Budget, May 13 – Storm
water. Commissioner Tucker
will be in
Tallahassee
March 25-27.
Commissioner Tucker voiced that she was briefed yesterday that
Eglin AFB/Hurlburt Field/Duke Field has the highest percentage of
deployed servicemen of any base in the world.
Our communities really need to make an effort within our cities
to try and help the people that are left behind.
Commissioner Tucker stated that these bases will take any help
they can get.
Mayor Glover
communicated that
Fort Walton Beach
will start working on a Disturbance of
Peace resolution for the bars at the boardwalk.
She will take it to Governor Bush, if necessary.
Mayor Glover also
stated that the city has purchased the old sound restaurant property for
a park and the local Rotary club took over the project.
The information for
the next meeting will be posted on the new web site.
Eglin Air Force
Base – Not present
NEXT
MEETING
The next meeting
will be held on
Monday, April 7, 2003
at
12:00 p.m.
ADJOURNMENT
Being no further
business, the meeting adjourned at
1:03 p.m.
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