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CALL
TO ORDER
President,
Mayor Glenda Glover, called the meeting to order at
12:03 p.m.
at Two Trees Restaurant in
Fort Walton Beach
.
PRESENT
Councilwoman
Brenda Bush – Crestview
Mayor
Craig Barker
– Destin
Mayor
Glenda Glover –
Fort Walton Beach
(President)
Councilwoman
Fay Miller
– Laurel Hill (
Vic
e President)
Commissioner
Elaine Tucker
–
Okaloosa
County
Commissioner
Heyward Strong –
Valparaiso
ALSO
PRESENT
Wanda
Jones-Heath – Eglin A.F.B.
Tina
Smith, Deputy Town Clerk – Shalimar
NOT
PRESENT
Councilman
Al Swihart – Niceville
Mayor
Gary Combs
– Shalimar
Mayor
Norm
Frucci – Cinco Bayou
Mayor
John Thomas – Mary Esther
MINUTES
Mayor
Barker moved to accept the minutes from the
September
13, 2004
meeting as written. Commissioner
Strong seconded the motion and it passed unanimously.
TREASURER’S
REPORT
Mayor
Glover reported a balance of $2,479.74 after lunches were paid
for last month. Commissioner
Strong moved to approve the Treasurer's Report.
Councilwoman Miller seconded motion and it carried
unanimously.
UNFINISHED
BUSINESS
·
Voter’s
Guide update – Commissioner Strong briefed that he contacted the League of Cities in
August and they were busy at the time with Legislative issues so
he planned on talking to them in September but by them he was
dealing with Hurricane Ivan.
He will be unable to get a Voter’s Guide together for
this year but will start working on one for next year.
·
Letter for
Board of
County
Commissioners
–
It was explained to Commissioner Tucker that Mayor Frucci had
difficulty with the sewage spill issue and the fact that the
County Health Department did not keep him updated.
A letter to the Board of County Commissioners was to be
drafted up by Mayor Combs and mailed to the County along with
several examples of miss/non communication.
Mayor Combs was not in attendance so this issue will be
on the next agenda.
NEW
BUSINESS
·
Executive
Board Nominations for CY 2005 – Mayor Glover nominated Councilwoman Fay
Miller, the current Vice President, to be the president for the
upcoming year. Mayor
Barker seconded the nomination and it passed unanimously.
Mayor Barker nominated Mayor Frucci as the Vice
President. This
motion was seconded by Mayor Glover and passed unanimously.
Mayor Barker nominated Mayor Thomas as the
Secretary/Treasurer and Councilwoman Bush seconded the
nomination and it passed unanimously.
·
Legislative
Issues Survey (note: CRAs
and Hazard Mitigation) – After talking with Jeff Hendry of the Northwest Florida League of
Cities, Mayor Glover reported that the 2 biggest issues are CRAs
and Hazard Mitigation. She
also reiterated to everyone to get those surveys to Mr. Hendry
as soon as possible.
County
Commissioner
Elaine Tucker suggested that each city contemplate the idea of
having some sort of photo identification cards.
It was suggested that the cities talk to the Sheriff’s
Department and find out if municipal emergency personnel could
receive the same kind of identification that they have so that
everyone in Okaloosa County have I.D.s that are uniform.
Mayor Barker stated that he would talk to someone at the
Sheriff’s Department for the League to get more information.
ANNOUNCEMENTS/REPORTS
FROM CITIES
Cinco
Bayou – Mayor Frucci was not in attendance.
Crestview
·
The City of
Crestview
has been very
busy lately. The
City Council has just passed the budget for the 2005 fiscal year
that totals $10,112,277. This
is up 13% from last year’s budget and is yet another
indication of the phenomenal growth that Crestview is
experiencing.
·
In response to the growth in Crestview, the City is expanding and
upgrading its utilities. Crestview
is in the process of adding an additional water well to our
system and we are exploring options to improve our existing
sewer treatment plant. On
September 29th, the Council received a report from
the engineers at CH2M Hill on options for upgrading our
treatment plant. We
are currently processing 1.19 million gallons per day and expect
to reach our 2.1
million gallons per day Consumptive Use Permit in the next few
years.
·
The City of
Crestview
is also very
proud of the way its personnel and citizens handled the
emergency caused by Hurricane Ivan.
The storm was formidable and a terrible hardship on many,
but with the help of our neighbors, volunteers, and relief
workers the citizens of Crestview are quickly returning to
normal everyday activities.
Storm cleanup in Crestview is progressing well with many
areas already cleaned up and storm debris hauled off.
Structural damage to buildings in the City is being
assessed and repairs have been started on most building damaged
in the storm. The
City is also compiling a list of needs to be added to the
Hazardous Mitigation Plan as unmet needs.
The City suffered some damage and hardship, but we are
thankful that the situation in our city was not as bad as it was
for many of our neighbors.
Destin
Important and
Significant Topics of The past 30 days
October 4, 2004
Destin’s
History - This Month’s Topic on Destin Focus
The October episode of Destin Focus, featuring
Councilor
Dewey Destin
, owner of Arturo’s Studio,
Tony Mennillo
, and Deputy City Manager John Paton will be
broadcast on Channel 6. This
month’s topic is Destin History, Destin History and
Fishing
Museum
, and
the City’s 20th Anniversary Celebration in
November.
Broadcast dates:
Saturday, October 2nd
8:30 PM
Thursday, October 7th at
6:00 PM
Saturday, October 9th
8:30 PM
Thursday, October 14th at
6:00 PM
Saturday, October 16th at
8:30 PM
Thursday October 21st at
6:00 PM
Saturday, October 23rd
8:30 PM
City
Engineer Addressed Stormwater Seminar
Chuck
Meister was one of the nine keynote speakers at the Florida
Stormwater Association’s one-day seminar.
The Watershed Protection Workshop entitled, “Total
Maximum Daily Loads (TMDL)” took place at the Embassy Suites
in Destin, September 10th from
9:30 am
to
4:00 pm
.
The federal Clean Water Act requires states to establish
the maximum amount of a pollutant a water body can absorb and
still be suitable for water supply, fishing and swimming.
DEP is now implementing the TMDL program in
Florida
.
This seminar was intended to help local governments learn
about the TMDL/ Watershed Restoration Program, share information
on local efforts to improve the water quality and see how local
governments can be better prepared when TMDL’s take effect
Construction
Begins at Harbor Pump Station
Construction
began on the pump replacement project at the Harbor Pump Station
on
August 25, 2004
. Initial
activities have included: raising and leveling the front walk
and wall, completing 60% forming and 50% reinforcing of end
walls and saw cutting soffit and exposed roof hold down straps.
According to the contract, the projected Substantial
Completion date is
February 21, 2005
.
Status
Report 2 Weeks After Hurricane Ivan
FEMA Reimbursement
Two weeks after Hurricane Ivan the City is most fortunate to be back
to normal operations in many regards.
The City did apply for Public Assistance this week from
FEMA to cover 75% of the cost of damages and supplies in the
following categories:
A-
Debris
Removal
B-
Emergency
Protective Measures (includes sand removal and emergency berms)
C-
Street
Repair and Sign Replacement
D-
Harbor
Buoy Replacement
E-
Damages
to Library,
Fishing
Museum
,
Community Center, City Hall,
Morgan
Sports
Center
F-
Utilities-
Not applicable
G-
Parks-
Clement Taylor, Joe’s Bayou, Beach Walkovers
After insurance claims are determined on applicable damages, FEMA will
reimburse the City the difference, and the State will provide an
additional 12.5% match. Local
cost share will be 12.5%, the heaviest burden of which will be
from debris removal costs.
Due to the widespread devastation throughout
Florida
this year, and the over-extension of FEMA and State of
Florida
agencies, the City expects a slow response in receiving
reimbursement dollars and/or personal assistance.
Nevertheless, the City is making every attempt to provide
documentation to FEMA regarding our damages and costs as quickly
as possible to expedite our recovery.
Public Works Report
· Right-of-Way
damage assessments were accomplished by Public Works by
3
PM
,
Thursday, Sept 16 (within 3 hours of storm’s passing).
-
Additionally,
PW arranged and implemented contractor clearance of
approximately 50,000 cubic yards of vegetative debris, to
include monitoring of debris collection and disposal in
accordance with FEMA requirements.
90% of ROW was cleared of debris within one week of
storm’s passing.
-
Repair
of damage to all City property (beach accesses, boat ramp
piers, buildings, etc) are poised for commencement as soon
as the City risk liability manager had concluded insurance
inspections and adjustments.
Library Report
All
leaks and bro
ken
lighting
fixtures have been identified. Roof repairs should be fairly
simple replacement of flashing and gutters by a contractor. Tree
lighting is beyond our city crews and will require a
professional lighting contractor and a lift.
Landscape
cleanup has commenced, but saltwater has permanently damaged
many of our shrubs.
2
security alarm components were fried during the storm and have
already been replaced.
Library
staff was
happy to be of assistance in directing traffic on Holiday Isle,
fixing lunches, answering phones at City Hall and the EOC at the
fire station. We also extended evening hours for 2 nights so
that National Guardsmen could check their email.
Engineering Report
Determination of the storm surge and high water marks
during Hurricane Ivan is underway.
Chuck Meister, P.E. and Bob Horner, P.E. physically
located and staked high water marks throughout the City for the
surveyor to locate and determine elevations.
Jones Edmunds & Associates, Inc and Southeastern
Surveying have been taking measurements and collecting data
since
Monday,
September 20, 2004
.
Once all the data is collected, a determination can be
made.
Human
Resource/Risk Management Report
-
Met
with City Manager, City Engineer & Recreation Manager to
discuss inspection of sports lighting needed due to the
Hurricane.
-
Discussed
and coordinated inspection needs with United Sports
Lighting.
-
Coordinating
preparation of FEMA Weekly Labor Summaries.
-
Coordinating
property damage with Grants Manager for FEMA reporting
-
Established
contact and developed plans to meet with our insurer’s
adjuster.
Employee Recognition:
1.
Began planning for Hurricane Ivan Employee thank you luncheon.
Mayor
Barker added that there were 225-228 buildings that were
determined to be unsafe after Hurricane Ivan.
He does not believe that they will all require rebuilding
but an inspector will need to go into each one before the
residents can return.
Eglin
Air Force Base –
·
The Base still trying to recover after the hurricane.
·
FEMA is still working out of Duke Field.
·
There will be a Town Hall meeting on Base Privatization on November
16.
Fort Walton Beach
–
·
Debris – in the first week after the storm, the contractor collected
56,000 cubic yards of debris. A second pass will be made
for vegetation, then a pass will be made for construction-type
debris.
·
The City maintained adequate water supplies and lift stations.
·
The neighborhood parks remains closed due to downed trees or trees in
need of attention, but all other city facilities are up and
running, including the Landing.
·
Soccer resumes on Saturday, and football resumes on Monday in
Shalimar.
Hurlburt
Field –
There was no one Hurlburt Field in attendance.
Laurel
Hill –
The
city lost all communications during the storm so they are now
looking for alternatives
They
had a lot of tree and roof damage throughout the city
The
water and sewer was back up within 5-6 hours
Mary
Esther – Mayor
Thomas was not in attendance.
Niceville
– “Like every other city in the county we are busy
cleaning storm debris. I
will be out of town and will not attend the meeting.
We wish every city and everyone the best.” AL
Swihart.
Okaloosa County
– Commissioner Tucker suggested that the league start
working on an Emergency contact list because there were several
times during the storm that she was unable to get a hold of
someone.
Shalimar
-
·
Shalimar
Yacht
Basin
rezoning/condo issue was postponed for the 3rd month
in a row
·
Still awaiting groundbreaking on new hotel
·
Still working on debris removal
·
Thankfully the town didn’t have much damage from the hurricane, we
lost our emergency generator and the town marquee
·
Both millage and budget ordinances are complete after a postponement
of the last budget meeting which was held on Monday, September
27
Valparaiso
–
·
The city’s budget is done and they are keeping the same millage rate
as last year
·
The water tank RFP has slipped 2 months
·
The remodeling has slipped because the contractors are working on
hurricane cleanup
·
Gulf Power had all of the city restored by Tuesday night
ANNOUNCEMENTS:
October 7, 2004
,
5:30 p.m.
–
Business After Hours @ Anglers
October 21, 2004
,
5:00 p.m.
–
NWFLC Board of Directors’ Meeting @ Harry T’s Boathouse
(followed by the Social Hour/Quarterly Dinner Meeting at
6:00
p.m.
)
November 1, 2004
,
12:00 p.m.
–
OCLOC Executive Board Meeting Lunch @ Two Trees
ADJOURN:
Commissioner Strong moved to adjourn the meeting at
12:59
.
The motion was seconded by Mayor Barker and passed
unanimously.
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_______________________________
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Glenda
Glover, President
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Tina Smith
,
Secretary
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